PUBLIC EXAMINATIONS

·                Be the nominated contact with Examination boards and deal with all examination correspondence.

·                Be responsible for the smooth running of all public examinations, being the main point of contact on a day-to-day basis during the exam series, dealing with any emergencies relating to exam papers, invigilation.

·                Ensure that examination information is current using the schools MIS to download examination base data and assign candidate numbers for students taking public examinations for the first time.

·                Liaise with the SENCO in maintaining a list of students requiring access arrangements and reasonable adjustments, organising suitable rooming and invigilation, resourcing and facilitation for eligible candidates.

·                Liaise with the EAL team to plan and ensure the smooth running of all oral and ‘alternative’ language examinations.

·                Communicate directly with internal students and private candidates and ensure fees are collected prior to submitting examination entries.  Arrange for personal emails to be sent via the IRIS portal for all year 13 students and monitor the students logins to check all candidates received their results.

·                Collect examination entries and amendments from Heads of Department and process these in SIMS Exams Organiser.

·                Ensure timely submission of all examination entries to the examination boards, meeting critical deadlines.

·                Distribute confirmations of entries, estimated grades, to Heads of Department and make dispatches to examination boards meeting critical deadlines.

·                Distribute statements of entry, examination timetables and other correspondence to students.

·                Be responsible for accepting the delivery, checking accuracy of delivery and the secure, confidential storage of all examination materials and the dispatch of completed examination scripts.

·                Liaise closely with the Premises Team and provide sufficient notice for setting up the examination rooms, including dates and numbers of desks.

·                Be responsible for the examination halls including seating plans, adherence to examination regulations and the security for the examination materials.

·                Manage the recruitment and training of external examination invigilators, producing timetables to ensure that the students’ supervision ratios comply with exam board regulations.

·                Provide a post results service and prepare a full results analysis spreadsheet.

·                Be available annually in August to download public examination results from the individual examination boards.

·                Co-ordinate the collation of student examination result slips for distribution to students.

·                Produce full results spreadsheets showing breakdown of subject and candidate results for SLT, Heads of Department, Heads of Year and for production in national and local press and the school prospectus’.

·                Manage all arrangements for post results services and organize re-sits in November/January/June requested by students and/or departments, taking monies as necessary.

·                Responsible for the planning and organisation of the distribution of examination certificates by Recorded Delivery.

INTERNAL EXAMINATIONS

·                Organise and set up Domestic season in SIMS Exams for the running of Years 9,10 and 11 mock exams.  Be responsible for the preparation and conduct of internal examinations under external examination conditions with sufficient levels of external invigilation and liaise with the SENDCo for eligible candidates requiring access arrangements and reasonable adjustments.

·                Assist the Head of Year/Heads of Department in producing timetables of annual examinations for Years 7-11.

·                Manage a sufficient level of external invigilation during internal examinations.

EXAMINATIONS ADMINISTRATION

·                Support the Head of Centre in investigating and reporting cases of suspected or actual malpractice or maladministration in connection with an examination as required by the JCQ and awarding bodies.

·                Submit applications, meeting the published deadlines, to the awarding bodies for special consideration where candidates meet the published criteria.

·                Support the Head of Centre in ensuring that the centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of all examinations.

·                Support the Head of Centre/Assistant Headteacher in charge of exams in co-operating with the JCQ centre inspection service or an awarding body investigation/unaccounced visit.

·                Contribute to the creation/review/update of exam related policies and procedures as required by the regulations and accurately affect working practices in the centre.

·                Be responsible for resolving all exam timetable clashes and manage overnight supervision arrangements in accordance with the regulations.

·                Be responsible for updating the examinations page on the school website, ensuring the page has current and relevant information for parents and candidates.

·                Liaise with the Head of Sixth Form in the registration of candidates from Oxford Admissions Testing, organising the tests in accordance with Cambridge regulations and dispatch scripts accordingly via the Cambridge courier.

·                Support the Assistant Headteacher in charge of exams in all aspects of exams budgeting, liaise with the Finance Department to ensure all fees are paid as instructed and collected from candidates where appropriate.

·                Confirm deadlines with the Heads of Department to ensure all administrative tasks associated with centre assessed work is completed accurately and effectively with the use of external IT systems and awarding bodies online portals for the upload and download of work for moderation.

·                Liaise with the BTEC Co-ordinator to confirm that all deadlines are met in relation to all registrations, assessments and unit claims for all BTEC courses.  Clarify with the relevant course administration guide that the upload of candidate work to the BTEC portals is submitted accurately and on time.

THE MANAGEMENT OF STUDENT RECORDS IN SIMS

(to ensure that the following tasks are completed)

·                The maintenance of SIMS system so that the termly school census can be produced.

·                The allocation of students to classes via the SIMS system to make sure that the timetables are produced and where necessary amended.

·                The maintenance of the SIMS system on a year to year basis so that the timetable works properly.

·                The allocation of ULN (Unique Learner Numbers) for all Year 9 students via the Government Portal.

·                Ensuring that data entered via Exams Organiser synchronises with SIMS Course Manager

OTHER GENERAL DUTIES

·                Support the Assistant Headteacher in charge of Options in the whole option process, updating the school website with updated options informations and with relevant members of SLT be responsible for the production of the Year 9 Options booklet, on an annual basis which involves collection of data and production of the publication.

·                Take part in internal and external INSET courses when required.

·                Be responsible for the download of key stage 2 results from the government portal, searching missing data and updating with results for in-year admissions.  Import all data into SIMS Assessment Manager, providing a breakdown of the results to the Headteachers, English and Maths departments.

·                Provide exam/assessment training to colleagues where required.